ATTENTION:
BEFORE YOU READ THE CHAPTER ONE OF THE
PROJECT TOPIC BELOW, PLEASE READ THE INFORMATION BELOW.THANK YOU!
INFORMATION:
YOU CAN GET THE COMPLETE PROJECT OF THE
TOPIC BELOW. THE FULL PROJECT COSTS N5,000 ONLY. THE FULL INFORMATION ON HOW TO
PAY AND GET THE COMPLETE PROJECT IS AT THE BOTTOM OF THIS PAGE. OR YOU CAN
CALL: 08068231953, 08168759420
AN
EVALUATION OF COMPUTER UTILIZATION IN RECORD MANAGEMENT IN NIGERIAN UNIVERSITY
SYSTEM
ABSTRACT
The main aim
of this study was “An Evaluation of Computer Utilization in Nigerian University
system. A case study of university of Ado-Ekiti, Ekiti State.
The study
examines some of the problems facing manual method in record management in
Nigerian University system. Some of these problems are delay in getting any
needed information, inability to search and retrieve record quickly,
insufficient storage facility, errors in computation of records due to human
feelings, inaccuracy, inconsistency and redundancy of data, administrative bottle
necks among others.
The study
focuses on how to produce within a definite time limit accurate report of
students and staff, to reduce errors in computation of records, to overcome
redundancy, inconsistency and repetiveness of data, to prevent an –authorized
access to data and files of students and staff, to store data efficiently, to
search and retrieve any needed information as and when due and to help the
university authority in decision making.
The study
made use of descriptive survey. The stratified random sampling was used in the
selection of 120 subjects comprising of 100 students and 20 staff from fire
faculties from university of Ado-Ekiti in Ekiti State. Two set of
questionnaires were developed, validates and used. The statistical techniques
employed for the analysis of data for the study were T-test and chi-square.
The result
of the analysis of data from the study show that:
1. there was significance difference between
computer utilization in record management and manual method in record
management.
2. there was significance relationship between
computer utilization and accurate record in record management.
3. there was significance relationship between
computer utilization and computer personnel in record management.
4. there was relationship between computer
utilization and financial resources in record management.
In the light
of these findings the study recommended among others the following:
- Nigerian university systems should
develop her own information technology.
- establishment of departments in
universities where computing and information technology courses can be taught
to staff and students of the universities with cognate skills.
- computerization and equipping of all developments and faculties in Nigerian
universities.
- tax free importation of all computer
related equipments.
- the
environment for the development and management of the computer and its
related materials should be made available in all universities in Nigeria.
- the problem of erratic power supply
should be addressed by the Federal and state governments
- development of all information and
communication infrastructure in all universities in Nigerian.
- all departments and faculties in
universities in Nigeria should be computerized, connected to the internet, have
electronic database and websites and share hardware and software resources.
CHAPTER ONE
INTRODUCTION
Background to the Study
Staff and
students in some universities in Nigeria are sometimes discouraged, disturbed
and disappointed as a result of delay in getting needed information,
inconsistency, redundancy and inaccuracy of data, lack of sufficient storage
facility to cater for proper record of both staff and students, inability of
the various universities to cope with huge amount of data that are being
produced annually.
Some of the
reasons for the afore-mentioned problems could be the method that is used
to collect, collate, process and
maintain the data other factors could be the protocol in getting the required
information, economic, political, human and among others. However, to address
the above problems, the exam and record units of all universities in Nigeria
should be computerized.
Ebijuwa, A.S
(2004) defines computer as the tools used for collection, processing, storage
transmission and dissemination of
information.
Computer is
an indispensable medium by which science expresses, formulates and communicates
itself. For any university community to develop socially, politically, economically,
have easy access to information as and when due, overcome inaccuracy,
inconsistency and redundancy of data, insufficient storage infrastructure, to
cater for adequate record of both staff and students, cope with large amount of
data being produced yearly, the exam and record units should be automated.
Computerized record keeping is oriented toward the use of
computer systems and sophisticated programmable machines for the handling of
information associated with a process and for the actual control and
activation of mechanisms that facilitate
or completely accomplish that process with minimal human guidance.
Rowley
(1986) gives four reasons for computerization such as:-
i. increased workload –
computerization can be helpful with a constant decreasing staff.
ii. need for greater efficiency-
computerization may be seen as a means of saving time and money.
iii. need services –computer may offer
the opportunity to offer new services in addition to existing services at
little extra cost.
iv. Co-operation and Centralization
The
application of computer in record keeping in Nigerian university will make it
possible for personnel and students to access the vast record over the
internet, cable television and some other type of remote electronic connection.
It will make it possible to store and
retrieve large amount of records of both staff and students of the university.
The
application of computer in the collection, collation, processing, storage,
retrieval, use, transmission, dissemination and maintenance of records occupies
a pride of place in every facet of life and work experience in Nigerian
universities because it is being used to compute the grade point average of
students, for on-line registration, examination, and admission processing, keep
accurate record of both staff and students, accounting (financial management, purchasing and inventory)
physical plant (room assignment, hostel accommodation, allocation of courses to
lecturers, planning and maintenance), process the academic transcripts of
students, results, certificates, and NYSC call up letters. In addition, the
application of computer in record keeping in Nigerian universities will prevent
un-authorized personnel to have access to records of both staff and student,
enable data to be updated quickly and simply without redesigning and rewriting
systems and programs, overcome
redundancy, repetitiveness and inconsistency
of data; lead to grater efficiency and effectiveness of records keeping,
provision of extra services, provide lecturers, students, administrators staff
of the university, and the general public with information effectively and
efficiency and manage record effectively. These applications of computer
were made possible because of its high speed of operation, accuracy, diligence,
versatility, high storage capacity, program compatibility and consistence in
its mode of operation.
The focus of
this work however, is on an evaluation of computer utilization in Record
keeping at the university of Ado- Ekiti, in Ekiti State. This is determined by
the shortcomings of the manual (traditional) method of record keeping. However,
as a result of the “Information Technology Age”, the computer has improved the
act of record keeping in Nigeria University System because it is being used to
compute the grade point average of students, for on-line registration, and
admission processing, keep records of
both staff and students, process the academic transcripts of students
among others. The computer, an invaluable invention of our time, can be used
for many applications in all fields of human endeavour. For example, in
education sector, the computer is used to appraise and grade the scores of
students in examination, for administrative purpose, on-line registration,
e-examination, distance learning and keeping of records of personnel and
scholars. In addition, the computer is also used in the following sectors :
engineering, agriculture, medical, law, banking, transportation, security,
police, armed forces, communication among others to carry out various tasks.
A well kept
school record is a weapon to build the history of the students and staff. The
world is becoming more and more complex such that we cannot but keep accurate
records in our University system in Nigeria in the interest of the state, the
lecturers as well as of the students.
The
university as a socio-technical organization comprises of a technical task,
human and the structural subsystem, each having supra system which constitutes
that environment. The survival of the university system depends on its capacity
to maintain constancy in its process and relationships within and outside the
system, and in order to maintain a state of equilibrium in the system, there
must be adequate feedback which the university collects information about the
quality of her output to the environment.
University
education in Nigeria is the education given after post-primary school. Its
duration is between four years and seven years. The main functions of
university education are teaching, research and
community service.
The need to
overcome the age-long problems that are peculiar to the collection of academic
transcripts, NYSC call up letters,
certificate, results, and other vital data as and when due has been of interest
to staff and students of the University of Ado- Ekiti State, in Ekiti State.
There is a peculiar references to the measure being used to determine the
factor which account for the shortcomings of the manual method of record
keeping at this university. Some of the factors identified are: loss of
information as a result of transporting the files from one location to another;
the mode of storage of data, misfiling of forms, time wasted in searching of
records because of large files, poor security measure, rise in enrolment of
students admission and shortage of manpower. Other factors which might
contribute to the shortcomings of the manual method of record keeping, but they
are more often than not ignored. Some of these are attitudinal, administrative
and organizational, inadequate facilities of computer and its accessories at
the University of Ado-Ekiti.
University
of Ado- Ekiti, in Ekiti State on which this study was centred, has been known
to have problems with regards to manual record keeping of both staff and
students. For example, Mr. Razaq Ojikutu (an alumni of the University) while
expressing his opinion over problems associated with the manual record keeping
was unhappy because his attempts to get his academic transcripts on several
occasions proved abortive. There is need for all UNADITES (past and present) to
re-visit the perennials lapses of the traditional record keeping. The research
work will review the manual method of record keeping with a view to finding
solutions to the problems; the prospects of the computerized methods among
which are :-
It will
contribute to improved performance, overcome redundancy, inconsistency and
repetitiveness of data, strengthened educational leadership and achievement, to
overcome the loosely coupled conditions of the university by providing vital
and sufficient information to authorities in the University, in ill –structured
and complex decision phenomena.
It will
enable students and academic staff to have unlimited access to educational
resources which will make them to carry out an in-depth comparative studies and
research in all fields of knowledge. The computerized method will lead to the
emergence of new approaches, techniques and new styles of processing and
disseminating records of both staff and students of the university.
Inspite of
the relevant role of computer utilization in record keeping at the University
of Ado- Ekiti, in Ekiti State, constraints such as inaccessibility of the user
to computer, inadequate knowledge and skills-based for computer planning,
erratic power supply, low level of computer literacy on the part of the staff
and students of the university concerned, attitudinal, administrative and
organizational problems, and prohibitive cost of computer and its accessories,
dearth of qualified personnel and technicians
will continue to inhibit the usefulness of the computer for meaningful
record keeping at the University Ado- Ekiti, in Ekiti State.
Statement of
the Problem
The
problem that characterized the manual
method of record keeping have become a source of concern to both staff and students of the
University of Ado- Ekiti, in Ekiti State. For instance, students who go for
their academic transcripts, their results, NYSC call up letters and
certificates could not get all these as and when due. If all these
shortcomings are not identified and
addressed, the University might have failed in the discharge of her
responsibilities and services to her citizenry. This study, therefore, focuses
on the problems that be-deviled the straditional method of record keeping at
the University of Ado- Ekiti, in Ekiti State with a view to ascertain the
causes and proper solutions. In addition, this study will also identify the merits and demerits
of computer utilization in records keeping.
Purpose of
the Study
This study
investigates those bottle –necks that are peculiar to the manual method of
record keeping and critically evaluates computers utilization in record keeping at University of Ado- Ekiti, in Ekiti State. Some of its
objectives are to produce within a definite time limit accurate report of
students and staff data, reduce errors due to human feeling, overcome
redundancy, inconsistency and repetitiveness of
data, prevent an-authorized access to data and files of students and
staff, handle large volume of data and store data efficiently, help the
university authority in decision making, and for effective and efficient
management of staff and students.
Research
Questions
1. Were there any significant difference
between computer utilization and manual method in record management?
2. Is there any relationship between automated
record and accurate record in record management?
3. Are there any significant relationship
between computer utilization and computer personnel in record management?
4. Are there any significant relationship
between computer? utilization and financial resources in record management?
Research
hypotheses
1. There is no significant difference between
computer utilization and manual method in record management.
2. There is no significant relationship between
automated record and accurate record in record management.
3. There is no significant relationship between
computer utilization and computer personnel in record management.
4. There is no significant relationship between
computer utilization and financial resources in record management.
Significance of the Study
This study will bring into lime light the
problems that be –deviled the manual method of record keeping. The findings
from this study will enable both staff and students of this University to
appreciate the potentials of the computer in record keeping and equally expose
the students and staff of this University to the role of computer in various
aspects of life. It will also necessitate government active involvement in
logical locative mechanism for all
sub-sectors the education industry; improve the quality and efficiency of
record keeping in terms of academics transcripts, registration courses, NYSC
call up letters, results and certificates.
Worthy of
mentioning in this study is the fact that some general problems bedeviling the
university set up will be examined and vital and general recommendations will
be suggested. These will provide useful
guidelines to policy makers, planners, administrators and school technocrats by
providing the ways of improving the university system in their future attempts.
It will afford the students and staff of
the university much easier access to information than the manual method as
there may be no further need for guides or intermediaries. It affords the
optimal use of available personnel, and thereby same time and money. It
will make information to be rendered
readily within and beyond the limits of the university through effective
communication and on-line system. It will enable data to be updated quickly and
simply without redesigning and rewriting
system and programs.
It will
contribute to improved performance, overcome redundancy, repetitiveness and
inconsistency of data, and strengthened educational leadership and attainment.
There will be improvements in the searching and retrievals of records of both
staff and students. It will help in the development and presentation of
standardized records of both staff and students of the university. For example, annually statistical reports
summarizing total numbers of students admitted, total number of students and
staff in the university total number of graduating students and non-graduating
students in each department and faculty, annual results of budget, revenue and
examination.
Scope and
Limitation of the Study
Scope of the
study
This study
aims at identifying the extent of the effect of the manual method of record
keeping at the University of Ado-Ekiti, in Ekiti State. The study will be
designed to study
Staff and
Students Record Module :
· to maintain and keep the
historical records of staff and
students.
· to assign lectures to courses.
· for student’ registration courses.
Financial
Record Module :
· to
create and maintain a list of billable items ( tuition, accommodation
fees)
· to generate students’ bill, receipt for payment, individual
students’ account.
Staff
Payroll Module :
to create
and maintain list of salary items.
to process
monthly salary for individual/ general staff.
to generate
staff pay slip/payroll history, deduction schedule
Exam Record
Module:
· to create and maintain list of all
courses offered both at undergraduate and
post-graduate levels.
· to attach a set of courses to a
particular department, faculty.
· to create/maintain other measurable
skills/attitudes.
· to take students’ semester continuous
and assessment and examination scores for processing students results.
· to process and maintain a data bank of
students’ results.
· to process and maintain a data bank of
students’ transcripts results.
Hardware
Requirements
The hardware
requirement of the components such as: Microprocessors, mother board, disc
drives, RAM and hard disc, memory capacities, keyboards, operating systems, the
members of computers and peripherals, the cost, installation, and maintenance
of the computer and its accessories will also be examined.
So, as to
have an in-depth and general understanding of computer utilization in record
keeping, determine the prospects and problems of record keeping at this
University.
Limitation
of the Study
Every new
idea is often associated with certain accompanying proble
HOW TO GET THE FULL PROJECT WORK
PLEASE, print the following instructions and information if you
will like to order/buy our complete written material(s).
HOW TO RECEIVE PROJECT MATERIAL(S)
After paying the appropriate amount (#5,000) into our bank
Account below, send the following information to
08068231953 or 08168759420
(1) Your project topics
(2) Email Address
(3) Payment Name
(4) Teller Number
We will send your material(s) after we receive bank alert
BANK ACCOUNTS
Account Name: AMUTAH DANIEL CHUKWUDI
Account Number: 0046579864
Bank: GTBank.
OR
Account Name: AMUTAH DANIEL CHUKWUDI
Account Number: 2023350498
Bank: UBA.
FOR MORE INFORMATION, CALL:
08068231953 or 08168759420
AFFILIATE
Comments
Post a Comment