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AUTOMATED
PROJECT TRACKING INFORMATION SYSTEM
ABSTRACT
We all are
aware of errors and losses of funds and man-power arising from non-continuity
of project ranging from one administration to another. This primarily comes or
results from the deficiency associated with manual storage and processing of
project information in project tracking information in the state, therefore
this computer base project tracking information system of government projects
all over the state from development stage to completion stage keeps awarded
projects and information secured as it ensures adequate information security,
time saving, easy storage and retrieval mechanism.
This project
work leads to the development of software which when installed would adequately
keep the government fully informed on projects and as well reduces the level of
project abandonment and therefore ensure continuity in government in the area
of project monitoring.
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
The manual
ways of sourcing, processing, storing and general handling of information by
Imo State Government is a kind of cumbersome time consuming and at peak
delayance during project tracking, file finding when needed in the office,
considering high level of bureaucracy adopted by governments in this part of
the world with Imo State as a reference point. As this ugly development
proceeds, during record keeping and other valuable files and information,
therefore this usage of computers tracking projects and information was formed
as it becomes imperative for improved information storage and tracking, stores
large amounts of information, reduces so much paper work in various offices,
institutions, organizations and ministries under Imo State Government. It also
enables smooth distributions and enlarges information via transferring of files
through computer networks. This would go along way assisting Imo State
Government to take vital decision makings when it is due for it.
1.2 STATEMENT OF THE PROBLEM
Be it in
government, private sector, institution, business etc. the usage of this manual
method of information storage, organization and retrieval is always the talk of
the day. This therefore poses a lot of problems which are as follows.
1. Inability to know when projects are
awarded.
2. Inability to know when to receive
projects.
3. Poor checkmating of project awarded.
· Abnormal documentation of project
statistics
4. Poor documentation, security in the
offices, institutions etc.
1.3 OBJECTIVE OF THE STUDY
The research
work is founded on the following objectives and they are described thus;
· To build an application that will
store, process and activate information about all the projects awarded.
· To design and develop an application
package that will be useful for the tracking of project information for Imo
State Government. This design is made from a specification and office procedure
that allow its development for Imo State government.
· Software that watches all projects step
by step.
· Software that will secure and enhance
adequate project security when used.
· Application that keeps tracking of
projects and it statistics.
1.4 SCOPE OF THE STUDY
This project
entirely covers specifically the projects and its information with focus on the
design and development of application prototypes meant to be deployed in
tracking information as well as storage and retrieval respectively.
1.5 SIGNIFICANCE OF THE STUDY
The
importance of this study to Imo State Government is tremendous as it will go
along way in making great impacts on our state pride and social tolerance.
However,
this will ensure that accurate information is kept and this application will be
capable of making our sate transparent in her profit dealings. This therefore
goes a long wall in encouraging the stability of Imo State Government during
project execution and can also be used by the government to attract more
federal government projects considering the high sense of good project tracking
system in use.
1.6 LIMITATIONS OF THE STUDY
As a result
of poor fiancés during the beginning of this project, some information were not
gotten as there were on money to travel to other parts of the state information
sorting.
Also little
or no knowledge of program contributed to the limitation of this project as
there was no written program in this project due to knowledge was far- fetched
to the researcher.
Again, as
little or no time was given to the researcher to gather enough information,
this thereby contributed in making the researcher not gathering enough
information as required to her write-ups, lack of equipments like computer
systems, compact dick (CD) Diskette etc. which would have been a way of letting
the research to praticalize what she is writing about in school, for instance
development of such software or programs, saving of such program in disk or
compact disk (Burning of files) so as to access people out there. These
therefore hinder the development of this new software as required by the
writer.
But as this
research is solely for Imo State Government to document and implement, it is
therefore opened for project tracking and the system opened for further
research in other area.
1.7 DEFINITION OF TERMS
A. AUTOMATED CONTRACT TRACKINGS (ACT):
This means
software used to retrieve or gain information concerning anything about a
particular contract awarded.
B. Computer:
This can be
defined as an electronic device or machine capable of accepting input
(instructions and data) through an input device such as keyboard, mouse etc.
and with the help of stored logic (program0 performs series of logical
operations on data to give out meaningful result called information through the
output devices like the printer without human intervention.
C. Data:
This is seen
as raw materials with which the computer works with. It can in form of numeric,
alphabet or alphanumeric.
D. Data flow diagram:
This means
logical model of system design that is of a special view, also the
diagrammatical representation of a particular system.
E. Data base specification:
This
involves various variable names used in the program database development.
F. Information:
This means
processed data or the result gotten after process in data.
G. Structured system analysis design
methodology (SSADM):
This means
the method used in analyzing, designing and structuring a system.
H. System analysis and design:
This is the
process of investigating analyzing, installating and evaluating of an
information system.
However, a
management system that in addition provides all necessary transaction
processing for government or organization.
According to
Gordon B. Davis (2006) in a book titled “management information system” said
that the advert of computers but computers made the idea feacible systems for
data collecting, processing, storing retrieving and distribution of
information. The computer has added a new and powerful technology to
information systems. Hence computer based information system can radically
differ from other systems using manual or electromechanical process.
Organizations and government change their information system in response to
this technology, consequently their adjustment backs adequate understanding of
it’s nature when the changes are made.
Oparah C.C.
and Oguike O.E in their book “management information system (MIS) viewed
computer as a versatile system that has the ability to store and retain
information and data. This achieved because the computer systems are equipped
with both internal and external memory. The quantity or volume of information
or data that the computer can store depends on the Storage capacity can store
depends on the storage capacity of the computer memory.
Anuonye Inno
Vin C. in his book “computers and
computing” viewed computer as an electrical and electronic machine that is
capable of accepting instructions and data through an input device such as
keyboard, mouse and with the help of stored logic programs and perform series
of logical operations on data to give out meaningful result called. Information
through an output device without human intervention. From this definition,
computer has the ability to input, store, process and brings out output which
is regarded as information.
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